M-Files B2B Case Studies & Customer Successes

M-Files delivers Context-First Document Management with an AI-native, metadata-driven architecture that eliminates information chaos and improves productivity across the document lifecycle. By linking documents to the people, processes, clients, and projects that give them meaning, M-Files creates a unified, connected environment that accelerates decision-making, strengthens governance, and streamlines industry-specific workflows through advanced workflow automation and AI. M-Files is also the only document management system that is native to Microsoft 365. This unified solution extends Microsoft collaboration, Copilot, and Purview capabilities to curated M-Files content, enabling stronger security, more consistent compliance, and more accurate AI outcomes grounded in trusted, contextualized information. Organizations gain a seamless, future-ready environment that maximizes ROI on their Microsoft investments while supporting smarter and more efficient work across the business. Schedule a Demo: https://bit.ly/3O1SCm0 Free Trial: https://bit.ly/4ehlAsV

Driving Agricultural Innovation and Enhancing Efficiency With M-Files

Agricultural Solutions Distributor

M-Files Improves Invoice Process for Manufacturer

Aluflexpack Group

Ivica Šolaja

IT Specialist

M-Files Transforms Document Management for Energy Company Alva - Smoother and Safer Work with Centralized Information Sharing

Alva-yhtiöt

Pasi Flinkman

Procurement Specialist

Anderson Construction Ltd. achieves auditability and streamlined operations with M-Files

Anderson Construction Ltd.

Eric Anderson

Director

Apex Oil achieves unified service and information management with M-Files

Apex Oil

Gary Fleming

IT-Director

Banijay Finland accelerates compliant contract creation with M-Files Ment (M-Files)

Banijay

Liina Laiso

Chief Legal and HR Officer

Bond3D achieves robust quality control and intelligent information management with M-Files

Bond3D

Arry Wegdam

Operationeel Manager

Bridges Trust (wealth management firm) achieves faster document search, stronger compliance and $25K/month savings with M-Files

Bridges Trust

Alex Siefert

Applications Manager

Caruna achieves better customer service and efficient, compliant information management with M-Files

Caruna

Lauri Vanhanen

ICT Solution Manager

Charles River Laboratories achieves streamlined process automation, saving 9,600 hours and $2.4M annually with M-Files

Charles River Laboratories

Jenith Charpentier

Senior Director, Data and Report Delivery Services

City of Fremantle achieves streamlined document management and information governance with M-Files

City of Fremantle

Joel Hurst

IT Manager

Crowe U.K. achieves $2.2M+ annual operational efficiency and seamless national collaboration with M-Files

Crowe

Katy Bayliss

Director of National Client Solutions

DEMGY achieves 30% administrative time savings and single-source document control with M-Files

DEMGY

David Guichard

Head of Digital Transformation

Case Study: DUO Collection

DUO collection

Susanne Tolle

IT & Process Management

Duret Immobilier achieves 10x faster processes and streamlined document management with M-Files

Duret Immobilier

Jérôme Duret

Functional Manager of the project

E tū Union achieves streamlined workflows, time savings, and improved accuracy with M-Files

E tū Union

Jason Ross

Systems Administrator

eQ Varainhoito achieves centralized, automated real estate document management and 2-hour reporting with M-Files

eQ Varainhoito

Arimo Leppä

Chief Operating Officer

Essity Finland achieves ISO-compliant quality management and streamlined document control with M-Files

Essity Finland

Jenni Vainio

Project Research Officer, Quality and Environmental Manager

Farmers Trading Company achieves paperless HR and faster payroll with M-Files

Farmers Trading Company

Lisa Black

Payroll Manager

Federal Realty Investment Trust achieves instant lease access and streamlined workflows with M-Files

Federal Realty Investment Trust

Porter Bellew

Chief Information Officer and Vice President

Fingrid achieves secure, efficient information management with M-Files

Fingrid

Marjaana Kivioja

Communications and Information Management Manager

M-Files Securely Automates the Creation and Management of Finnfund's Project Documents

Finnfund

Suvi Lähdevuori

System Developer

Foreship achieves streamlined workflows and instant document access with M‑Files

Foreship

Tristan Connault

Project Engineer

Freeze-Dry Foods achieves instant document access and streamlined ERP workflows with M-Files

Freeze Dry Foods

Dennis Alaze Inhouse

Inhouse IT-Consultant

Virginia Bank Yields Digital Transformation with M-Files

FVCbank

Lisa M. Craze

SVP Loan Documentation & Admin

Gasum achieves centralized document control and streamlined project, partner and quality management with M-Files

Gasum

Tiina Niinimaki

Development Manager

Goodtech (industrial technology company) achieves streamlined document control and higher productivity with M-Files (information management solution)

Goodtech

Endre Halsteinslid

LCI Coordinator

A Leading Professional Services Firm Partners with M-Files to go Paper-free and Secure Their Document Process

Grant Thornton Cyprus

Michalis Michael

IT Manager

Grisoni Group achieves 3-day invoice approvals and fivefold faster document search with M-Files

Grisoni

Yannick Bürgisser

Administrative Manager

Hafslund Celsio Embraces Digital Transformation With M-Files

Hafslund Celsio

Kristine Kolstad

Documentation Lead

Harwood Andrews achieves streamlined client collaboration and transparency with M-Files Hubshare

Harwood Andrews

Dana Lunn

General Manager - Digital Engagement

Head Energy achieves 50% increase in efficiency and enhanced collaboration with M-Files

Head Energy

Preben Andre Onarheim

COO

HEB Construction achieves streamlined processes and centralized project data with M-Files

HEB Construction

Tony Cooke

Solutions Architect

Himmelwright, Huguley & Boles achieves a secure client portal and streamlined document workflows with M-Files

Himmelwright, Huguley & Boles

Jim Himmelwright

Partner

Hood Sweeney Securities Enhances Compliance and Efficiency with M-Files

Hood Sweeney Securities

Celine Barnes

Advice Business Manager

Hotel Schweizerhof Zürich achieves faster customer service and centralized paperless document management with M‑Files

Hotel Schweizerhof

Andreas Stöckli

General Manager

HR firm levels up with innovative document digitization solution

HUMANEXX

Antonia Scherzer

HR Consultant

IDA Foundation achieves streamlined quality management and compliance with M-Files

IDA Foundation

Michiel de Goeje

Director of Quality Affairs

Indara achieves compliance and cost savings with M-Files

Indara

Andrew Fox

Former Director of Information Technology

Kaisanet Achieved Success with M-Files' Collaboration Solutions

Kaisanet

Päivi Mikkonen

IT Manager

Kavanagh Industries achieves 75% faster document retrieval and paperless workflows with M-Files

Kavanagh

Peta Buckley

Office Manager

Lahden Talot achieves streamlined rental operations and automated leasing with M-Files

Lahden Talot

Petri Juvonen

Controller

Lucas Onderwijs achieves streamlined, faster information management with M-Files

Lucas Onderwijs

Yde Bleeker

Business Process Management Advisor and Project Manager

How Information Flows Better - M-Files Helped LVI-Pitkälä, a Growing Building Services Company Improve Project and Document Management

LVI-Pitkälä

Veikko Laitila

Chief Executive Officer

machinemonitor® achieves time savings and streamlined project management with M-Files

machinemonitor

Barb Moulton

Sales & Marketing Manager

Mark Meyer achieves paperless, anywhere access to case files with M-Files

Mark Meyer

Attorney

Meals on Wheels South Australia achieves $50,000 annual savings and streamlines volunteer payments with M-Files

Meals on Wheels

David Smith

Executive Manager of Corporate Services

METTEN Stein+Design Transforms Invoice Processing with M-Files From Seven Days to One

METTEN Stein+Design

Ronny Hilden

METTEN Stein+Design

Mitani achieves transparency and streamlined processes with M-Files

Mitani

Elyse Mitani

Continuous Improvement Manager

MPS achieves faster customer service and tighter information control with M-Files

MPS

Leila Virta

Marketing and Communications Director

Natsure streamlines document management, cuts risk and saves $100K with M‑Files

Natsure

Bernice Van Leeuwen

COO

NEW Cooperative Inc. achieves streamlined accounts payable, on-time payments and 40% growth with M-Files

NEW Cooperative Inc.

Jeff Wittkopf

IT team leader

Newark and Sherwood Homes achieves faster document access and better tenant service with M-Files

Newark and Sherwood Homes

Kristin McIntosh

Project Research Officer

Newman Women’s Shelter achieves a paperless, streamlined office and faster audits with M-Files

Newman Women’s Shelter

Claudia

Financial Officer

Newsec, Northern Europe’s largest commercial real estate firm, achieves streamlined project, asset and document management with M-Files

Newsec

Michaeil Wilhelmsson

IT Director

Norco Co-operative Limited achieves 45% administrative time savings and streamlined AP, HR and compliance processes with M-Files

Norco Co-operative Limited

Sandra Hollands

General Manager, Information Communication and Technology

Pediatric Home Service achieves streamlined document control, compliance and audit management with M-Files

Pediatric Home Service

Rick Mueller

IT Manager

PHOENIX Group Transforms Quality Management with M-Files by Achieving Compliance, Efficiency, and Cost Savings Across 29 Countries

PHOENIX group

Ingo Florian

Head of Corporate Quality Management

Plan International achieves streamlined, secure organization-wide document and process management with M-Files

Plan International

Rudi Gatzemeyer

Team Leader Infrastructure and User Support

Real Estate and Development Company achieves rapid user adoption and eliminates information silos with M-Files

Real Estate and Development Company

Real Estate Authority achieves faster, more consistent legal decisions and streamlined complaints handling with M-Files

Real Estate Authority

Phirak Appleton

General counsel

Rieker Group achieves efficient, transparent global document management and process automation with M-Files

Rieker Group

Uwe Beyer

Senior Software Architekt

Roal (Finnish enzyme manufacturer) achieves automated quality and document control with M-Files

Roal

Susanna Eerola

Quality Control Manager

RSM Audit Hungary achieves paperless, automated workflows with M‑Files

RSM

Miklós Héhn

Partner, Deputy CEO

Schera achieves centralized information management and automated workflows with M-Files

Schera

David Schellenberger

Managing Director

Spears Abacus Advisors achieves a 30% efficiency boost and streamlined document workflows with M-Files

Spears Abacus Advisors

David Paventi

Chief Technology Officer

SSAB achieves streamlined digital collaboration and process-driven efficiency with M-Files

SSAB

Gunnar Lindström

Director of EHSQ Management, SSAB-Europe

St. Paul’s Collegiate School achieves streamlined, secure digital student records with M-Files

St.Paul’s Collegiate School

Simon Ward

Director of Digital Learning

Stearns Bank achieves $1M in cost savings and enhanced compliance with M-Files

Stearns Bank

Jen Dingmann

IT Manager

Steele Raymond achieves GDPR-compliant secure file sharing and streamlined client collaboration with M-Files Hubshare

Steele Raymond

Yvette Moss

IT Director

Takk Information (Tampere Adult Education Centre) achieves streamlined document management and productivity gains with M-Files

Takk Information

Ilkka Niskanen

Information Service Manager

The County of Granville achieves faster public information responses and streamlined electronic document management with M-Files

The County of Granville

Michael Felts

Finance Director

The National Golf Club Drives Efficient Knowledge Work Automation with M-Files

The National Golf Club

Eddie Warfield

Finance and Administration Manager

The Stroke Association Streamlines Information Management and Enhances Frontline Efficiency With M-Files and M-Files Hubshare

The Stroke Association

Irene Lertora

Knowledge Management Lead

Tietoevry achieves GDPR-compliant, self-serve SCC contract generation with M-Files Ment (M-Files)

Tietoevry

Niina Koponen

Head of Legal Partner Care

TK Elevator achieves $1.5M savings and instant document retrieval with M-Files

TK Elevator

Mike Fuller

IT Manager

Toll Brothers Centralizes Data and Boosts Efficiency with M-Files, Saving 2-3 Hours Per Week for Over 2,000 Users and Cutting Licensing Expenses by Over 30%

Toll Brothers

Mike Dayhoff

Director of Toll Architecture Technology

Transport Refrigeration Services achieves faster, more accurate service and improved quality with M-Files

Transport Refrigeration Services

Daniel Wilton

General Manager

Trelleborg Sealing Solutions Kalmar Drives Process Efficiency and Business Innovation with M-Files

Trelleborg Sealing Solutions Kalmar

Håkan Sandberg

IT Manager

TTX Secures Sensitive Rail Data and Improves Document Workflows with M-Files

TTX

James Fitzgerald

General Manager

The Role of Knowledge Work Automation in Improving Document Management for a High-Net-Worth Family Office

U.S.-based Family Office Provides

Vaasan Sähkö Uses M-Files to Digitize Technical Documents, Improve Maintenance Planning and Ensure Compliance with Introducing AI Across the Company

Vaasan Sähkö’s

Topias Katajamäki

Chief Digital Officer

Vahterus achieves 500 hours saved and 4,000 electronic signatures per year with M-Files

Vahterus

Juha Lehtola

Vahterus

Valeo Financial Advisors LLC achieves standardized client deliverables and boosts advisor productivity with M-Files

Valeo Financial Advisors LLC

John Trott

Founder

Van Deusen and Associates achieves $100K annual savings and 50% faster report turnaround with M-Files

Van Deusen and Associates

Troy Adams

Director of Business Technology

Van Rhijn Bouw achieves streamlined information management and compliance with M-Files

Van Rhijn Bouw

André van Rhijn

Financial Director

vem.die arbeitgeber e.V. achieves faster, mobile-ready legal files and greater case transparency with M-Files

vem.die arbeitgebe

Alexandra Wellman

Attorney

Verkís achieves stronger information security and streamlined project, quality and sales processes with M-Files

Verkís

Hannes Guðmundsson

Division Manager

Vista Bank Romania achieves 50% faster document processing and secure remote access with M-Files

Vista Bank Romania

Izabel Niță

Administrative Director

M-Files Helps Unify Endowment's Information Strategy

Washington University Investment Management Company

David X. Li

Chief Technology Officer

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