Case Study: AI Cubed Academy fills programs faster with YouCanBookMe

Sold Out in 11 Hours Inside AI Cubed Academy’s Easy Enrollment Flow

AI Cubed Academy, a Sydney-based education business founded by Charlie Cheng, helps students aged 7 to 17 build real-world skills in technology, robotics, business, marketing, and entrepreneurship. As enrollments grew, the team’s manual booking process using Google Forms became hard to manage, leading to double bookings, missed payments, cancellations, and hours of follow-up work.

YouCanBookMe provided AI Cubed Academy with an automated scheduling system powered by booking pages, configurable forms, calendar sync, Stripe payments, and SMS reminders. With YouCanBookMe, the academy streamlined parent consultations and holiday program registrations, reduced no-shows and last-minute cancellations, and filled programs faster—most notably selling out one Helix Inspire batch in 48 hours and the next in just 11 hours.

AI Cubed Academy

Charlie Cheng

Founder