Case Study: Lake Country Art Gallery saves time on volunteer scheduling with When I Work

Volunteer Group Has More Time for Mission after Implementing When I Work

Lake Country Art Gallery, which manages 3 employees and over 70 volunteers, struggled with time-consuming manual scheduling and communication. The gallery manager spent several hours each month on these administrative tasks, which diverted focus from critical work like securing funding. To address this challenge, they implemented the scheduling product from When I Work.

By using When I Work, the gallery automated its scheduling and team communication. The solution created a fivefold time savings weekly, reducing the scheduling process from multiple evenings to just two hours per month. This gave the manager hours back in her schedule and provided the accurate data required for funding applications, allowing more time to be dedicated to the organization's mission.

Lake Country Art Gallery

Petrina McNeill

Gallery Manager