Case Study: Prince William County Government, Virginia achieves automated, paperless employee performance reviews with Ultimus

Prince William County of Virginia Automates Employee Performance Reviews

Prince William County Government, which employs roughly 3,600 people across multiple agencies, faced a slow, paper‑based employee review process that strained an understaffed HR team. Reviews were time‑consuming to collect and enter, lacked transparency for employees, and generated high travel and gas costs as supervisors delivered forms across the county.

Using the Ultimus Adaptive BPM Suite, the county automated the review workflow: supervisors complete an electronic form that is routed to HR and payroll, with automatic calculations and interfaces that eliminate re‑keying. The result was faster, more accurate reviews with real‑time tracking, significant time and gas savings, elimination of paper trails, immediate pay increases in the next payroll, and capacity to maintain staffing levels and expand automation to other processes.

Prince William County Government, Virginia

Bruce Nicholson

OIT Director