Case Study: Colorado Community College System achieves automated, accurate timesheet and leave tracking with Ultimus Adaptive BPM Suite

Colorado Community College System Saves their HR Department 40 Hours a Week with Improved Processing and Tracking

The Colorado Community College System (CCCS), which oversees 13 community colleges and serves over 107,000 students annually, faced a time-consuming, error-prone paper-based process for timesheets and leave requests. Manual filing and routing led to misplaced or incorrect forms, limited reporting capabilities, and difficulty detecting unreported leave, costing HR significant time and increasing the risk of payroll inaccuracies.

CCCS implemented the Ultimus Adaptive BPM Suite to standardize and centralize electronic timesheet and leave forms, automate submittal and tracking, and provide employee self-service and reporting. The solution improved PTO accuracy, eliminated incorrect submissions, reduced leave abuse, reclaimed the equivalent of one full-time administrative position at Pueblo Community College, and saved HR roughly 40 hours per week while boosting visibility and month-end reporting.

Colorado Community College System