Case Study: Leading Educational Institution achieves 7,000+ annual person-hours saved and $70K cost savings with Tungsten Automation

Leading Educational Institution Automates Invoice Processing

A leading educational institution that processes more than 3,500 invoices monthly across its school network faced rising costs, manual data entry, and increased risk of errors and fraud from an on-premises accounts payable system tied to Microsoft Dynamics NAV. The manual workflow slowed invoice turnaround, strained IT resources, and threatened vendor relationships and early payment opportunities.

The institution moved to Kofax ReadSoft Online (SaaS) integrated with Dynamics, automating invoice capture, separation, validation and exception handling while reducing IT maintenance. The change boosted visibility and accuracy, cut roughly 10 minutes of processing time per invoice (over 40,000 invoices/year → ~7,000 person-hours saved) and reduced total cost of ownership—delivering faster payments, stronger vendor relationships and annual savings of more than $70,000.