Case Study: Blue Valley Schools achieves 75% reduction in print devices, significant cost savings and improved information security with Tungsten Automation

Blue Valley Schools Enhances Student and Staff Experiences with Seamless, Secure Print Services

Blue Valley Schools, a public district in Overland Park serving more than 22,000 students across 40 buildings, faced rising costs, security gaps and usability problems from an estate of about 1,600 printers and scanners. Students and staff struggled to print from diverse devices (Chromebooks, iPads, laptops), sensitive faxes printed unattended, and legacy scanning lacked modern OAuth2 support—so the district aimed to enable secure, independent printing and scanning, consolidate devices and gain better visibility into print spend.

Partnering with imageQUEST, Blue Valley deployed Kofax ControlSuite, Equitrac Print-to-Me, AutoStore, Business Connect and Output Manager, consolidated the fleet to 400 Xerox MFDs, and integrated printing with Microsoft Active Directory so jobs are released at devices via RF badges or PINs. The solution cut the device estate by 75%, avoided over 292,400 pages of waste in 3.5 months (≈83,000 pages/month), now supports ~2 million black-and-white and 175,000 color jobs monthly, strengthened information security, delivered granular cost reporting and reduced IT and staff overhead.

Blue Valley Schools

Jason Gillam

Director of Business Operations