Case Study: Scentbird Improves Procurement Visibility and Reduces Manual Work with Tropic

Scentbird Uses Tropic to Reduce Manual Work and Improve Visibility in Procurement

Scentbird, a New York-based fragrance subscription company with more than 195 remote employees across 17 time zones, needed a better way to manage a growing stack of software contracts and renewals. As the business scaled, its manual contract management process made it harder to stay proactive, maintain visibility into spend, and negotiate effectively when agreements came up for renewal. Tropic helped Scentbird address these procurement challenges.

Using Tropic’s contract lifecycle management platform, Scentbird centralized contracts and documents, tracked renewals more systematically, and gained pricing data and usage visibility to improve negotiations and reduce waste. Tropic also integrated with key tools so the finance team could monitor license utilization and identify unused seats. The rollout took just 22 days, delivered 1.5x ROI in under six months, and earned 100% C-suite buy-in, while also reducing manual work and improving procurement visibility.

Scentbird

Amber Papp

VP of Finance