Case Study: Protein Bar achieves a 60% reduction in payroll time with Toast Payroll & Team Management

Protein Bar & Kitchen Reduces Time Spent on Payroll by 60% with Toast Payroll & Team Management

Protein Bar & Kitchen (PBK) is a 19-location restaurant group with over 250 employees across Colorado, DC, and Illinois, focused on nutritious, protein-packed meals. As PBK grew, payroll became time-consuming and error-prone: managers exported POS data, manually consolidated hours for employees who worked at multiple locations, and calculated overtime by hand, which increased risk of mistakes and took hours each week.

By implementing Toast Payroll & Team Management (with HotSchedules integration), PBK automated time tracking, cross-location overtime calculations, and onboarding workflows. The change cut payroll processing time from five hours to two (a 60% reduction), reduced new-hire touchpoints from three to one, and improved pay accuracy and employee confidence in getting paid on time.

Protein Bar

Kevin McTigue

Senior Finance Manager