Case Study: Ball State University achieves 10% faster grant reviews and 10 hours/week in saved labor with Submittable

Supporting Students & Faculty Projects More Efficiently With Grants Software

Ball State University’s Sponsored Projects Administration (SPA) manages roughly $400,000 a year in internal grants (including the Aspire Internal Grants Programs) but was hampered by a shared email inbox and hundreds of attachments per applicant, making sorting, compiling, and review error-prone and time-consuming. To solve this, Ball State implemented Submittable’s cloud-based grants software to replace email-based intake and cumbersome file-sharing.

Submittable centralized submissions, natively previewing 50+ file types, embedding standard budget tables, and enforcing mandatory fields so proposals arrive complete and consistent. The change made reviews faster and more enjoyable for panelists: Submittable helped Ball State cut review time by about 10%, save roughly 10 hours of labor per week, and more efficiently handle ~300 applications, 200+ awards, and a 50-person review process.

Ball State University

Justin Miller

Special Projects Administration Director