Case Study: Hochschul-Informations-System eG (HIS) achieves efficient, scalable project-portfolio management and 70% faster reporting with Sciforma

HIS Managing Complex Project Portfolios Efficiently

HIS (Hochschul-Informations-System eG) is a 300-employee cooperative and the IT service provider for about 230 German universities, managing solutions used by roughly 80% of students in Germany. Rapid growth and increasingly complex, long-running consulting and deployment projects (concurrent projects rose from about 20 to 190) strained HIS’s Excel- and bespoke-based planning, causing resource bottlenecks, poor cross-project visibility and lengthy reporting.

By implementing Sciforma’s configurable PPM platform—offering multi-project and portfolio management, detailed capacity/resource planning, PRINCE2 support and robust reporting—HIS gained reliable utilization control, faster workflows and clear executive insight. Administrative effort for reporting dropped by up to 70% (monthly board reports now take 2–3 hours vs. up to 24), consultant utilization stays within target ranges, and the scalable, modular solution meets the cooperative’s cost and operational requirements.

Hochschul-Informations-System eG (HIS)

Jan Bührig

Head of Project Management/Support Organization/Reference Processes