Case Study: Spartan Race scales global volunteer workforce and streamlines training with Rosterfy

How Spartan Race used Rosterfy to scale with their global workforce demands

Spartan Race, the world’s largest obstacle course race and lifestyle brand with more than one million annual participants and a roster of 250+ events, faced mounting volunteer management challenges as it scaled—needing at least 400 volunteers per day and growing to an 80,000-strong volunteer base (30,000 required year on year). To replace an inadequate timing platform, Spartan Race engaged Rosterfy in 2018 to provide a volunteer management platform capable of handling recruitment, registration and onboarding at scale.

Rosterfy consolidated data from spreadsheets and legacy systems and implemented recruitment, training modules, safety checks, workflow automations, language translation and demographic segmentation to streamline operations. As a result, Spartan Race now requires completed safety/training checklists before volunteers can be scheduled, supports background checks for child-focused events, and uses Rosterfy’s analytics and automation to scale across 27+ licensees in 40+ countries—improving compliance, communications and operational efficiency.

Spartan Race

Annie Towslee

Director of International Volunteers