Case Study: VaynerMedia achieves improved meeting room utilization and reduced no-shows with Robin

VaynerMedia added transparency to their office with a simple conference room scheduling solution

VaynerMedia, a New York–based social media–first digital agency with 500+ employees and 30+ conference rooms, was losing valuable space to meetings that were booked but nobody attended. To solve this transparency and no‑show problem, VaynerMedia turned to Robin, deploying the Robin app on iPads outside each room to manage bookings and check‑ins.

Robin’s in‑room iPad check‑ins and an eight‑minute check‑in rule automatically free unused reservations, increasing room availability and utilization—VaynerMedia reports rooms are now used more often and more efficiently. The team also customized the iPad displays to match room personalities and plans to expand use of Robin for broader booking and office management.

VaynerMedia

Gary Vaynerchuk

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