Case Study: Reward Gateway achieves centralized meeting management and improved space utilization with Robin

Reward Gateway added full visibility to their office and growing company

Reward Gateway, an employee‑engagement technology company with offices across five countries and hundreds of staff, faced poor meeting-room utilization and difficulty seeing when colleagues were unavailable—especially in enclosed pods where checking availability was intrusive. To address this, Reward Gateway chose Robin to provide a centralized meeting-room booking and occupancy-visibility solution.

Robin was rolled out first in London (covering 15+ conference rooms) and then expanded to Birmingham and Boston, giving full visibility into room and employee availability, empowering staff to book their own spaces and freeing Office Manager time. The Robin deployment improved office efficiency, enabled data-driven decisions on preferred meeting-space types, and scaled across multiple offices.

Reward Gateway

Andy Seaton

IT Manager