Case Study: Regional School Unit 24 digitizes 8,000+ student records with onPhase

Regional School Unit 24 - Customer Case Study

Regional School Unit 24, a school district in Maine, faced a significant challenge when they needed to move their extensive archives of over 8,000 physical student records offsite, which would have crippled their daily administrative tasks. Their outdated paper-based system was inefficient and insecure. The district turned to onPhase for a document management solution to digitize 70 years of records.

The onPhase document management system provided a secure, centralized digital archive with role-based permissions and easy search functionality. By partnering with a scanning service, onPhase enabled the district to digitize its records without burdening staff. The results were immediate, allowing instant access to files and saving considerable time. The scalable solution from onPhase was so successful that the district plans to expand its use to other departments.

Regional School Unit 24

Ginny Dennison

Technology Coordinator