Case Study: Olympia School District achieves faster, paperless back-office operations with onPhase

Olympia School District - Customer Case Study

The Olympia School District, a large public school system in Washington, faced significant administrative challenges due to its reliance on outdated, paper-based processes. These manual workflows for finance, HR, and record-keeping led to security risks, payment delays, and major onboarding bottlenecks. After a flood destroyed critical paper records, the district sought a digital solution and partnered with onPhase to implement its K-12 Business Automation platform.

onPhase delivered a comprehensive solution featuring Document Management, Electronic Web Forms, and Workflow Automation. This system digitized records, automated multi-step processes for payments and onboarding, and integrated with the district's Skyward software. The results were immediate, including a 78% faster turnaround for personnel forms, 110% faster time card processing, and over 40 hours saved per week. onPhase provided the district with a streamlined, secure, and audit-ready back office.

Olympia School District

Justin Lanting

Director of Finance and Business Services