Case Study: Qwilr Cuts 10+ Meeting Hours a Week with Notion

How Qwilr eliminated 10+ hours of meetings every week

Qwilr, a proposal software company, was struggling with software sprawl, scattered information, and too many meetings as it grew globally. Teams were juggling Slack, Google Drive, and multiple project management tools, creating silos and slowing collaboration.

By consolidating work into Notion and using Notion AI, Qwilr built a central workspace for project management, knowledge sharing, async collaboration, and internal support. The shift reduced meeting time by over 10 hours per employee each week and cut routine HR inquiries by more than 80%, while also replacing or reducing licenses for other tools and saving thousands of dollars.

Qwilr

Mark Tanner

Co-Founder & CEO