Case Study: Singapore-based Technical Educational Institute achieves centralized records management and smooth migration of 900,000 records with Newgen Software

Singapore-based Technical Educational Institute Streamlines its Records Management with Newgen

A leading Singapore polytechnic—a statutory board under the Ministry of Education—faced operational bottlenecks from an outdated on‑premises Electronic Registry System (ERS). Scattered records, limited access controls, slow document retrieval and the need to migrate a massive volume of student files within a tight four‑month window prompted the institute to seek a modern records‑management solution.

Using Newgen’s SaaS EDRMS with OmniDocs and Microsoft integrations, the institute centralized records, enforced compliance (IM4L, ISO 15489/16175), and implemented advanced search and NAS‑compatible transfer tools to preserve data integrity. The project smoothly migrated 900,000 records into 3 TB of storage, delivering anytime/anywhere access, faster turnaround times, improved visibility and collaboration, and measurable operational efficiency and cost reductions.