Case Study: BVi Group achieves a paperless office with Mail Manager

How BVi moved to a paperless office with Mail Manager

BVi Group, a multi-disciplinary engineering firm with 300+ professionals across South Africa and Sub-Saharan Africa, had long relied on a paper-based filing process before moving to email. As communications shifted digital, the team struggled to retain, file, and share important emails efficiently, with information trapped in individual Outlook inboxes and difficult to access centrally.

With Mail Manager, BVi Group implemented a simple, centralized email management solution that let staff file sent and received messages instantly and bulk-file legacy emails to the server. Mail Manager’s search function became especially valuable, helping users find specific emails from more than 100,000 messages in seconds, supporting QA and ISO audits, and improving team visibility. BVi Group also reported that the system quickly paid for itself by saving highly paid staff significant time—potentially half an hour per day or more—previously spent filing emails manually.

BVi Group

Michael van Niekerk

Office Manager, Mechanical Engineer and Director