Case Study: Maestro achieves 100% more on-time, on-budget project delivery and 50%+ higher billable utilization with Kantata

Maestro Increases Projects Delivered On Time and On Budget by 100% with Mavenlink

Maestro is a fast-growing, award‑winning design agency (10–50 employees) that works with brands like Netflix, Facebook and Johnson & Johnson. As the company matured it struggled with a fragmented “best‑of‑breed” tech stack—more than 10 separate tools (including Harvest, Smartsheet and Basecamp)—which created poor visibility, inconsistent data and low team adoption.

After evaluating dozens of platforms, Maestro implemented Mavenlink for integrated project management and financials, strategic resource management and a cleaner UX. Mavenlink’s real‑time insights made margins and forecasts instantly accessible, helping Maestro double the share of projects delivered on time and on budget, grow billable utilization by more than 50% and substantially improve forecasting accuracy.

Maestro

Jacob Bodnar

Director of Project Engagement