Case Study: Roberts Wesleyan College achieves streamlined, FERPA‑compliant admissions and centralized student records with DocuWare

Roberts Wesleyan College - Customer Case Study

Roberts Wesleyan College, a Christian liberal arts college near Rochester, NY with about 2,000 students and 60+ majors, was hampered by paper-based admissions and registrar files stored in file cabinets. Sharing records across campus, ensuring staff worked from the latest version, meeting FERPA privacy requirements, and controlling rising printing and storage costs made admissions and registration slow and cumbersome.

The college implemented an on-premises DocuWare solution integrated with AdmitGold, automating document capture and indexing via student IDs, routing evaluations through predefined workflows, and applying electronic stamps for decisions. A centralized, permissioned repository (data syncing every two minutes) gave advisors secure, role-based access, cut processing time and unnecessary meetings, and saved about $5,000 annually in storage—creating a scalable framework to simplify admissions and support enrollment growth.

Roberts Wesleyan College

Kim Porter

Director of Application Support and Development