Case Study: AVANCE achieves real-time grant tracking and faster purchasing approvals with DocuWare

AVANCE - Customer Case Study

AVANCE, a San Antonio nonprofit operating about 30 early childhood and family education centers, faced slow, paper-based purchasing and grant-tracking processes that made it difficult to approve orders, match expenses to multiple grants, and see real-time fund balances — plus large file cabinets that reduced usable office space during the pandemic.

Moving to DocuWare digitized purchase orders and automated fund tracking with a script that tallies outstanding purchases and shows vendor payment status, cutting manual data entry and speeding approvals. The organization now has real-time visibility into grant balances, faster purchasing workflows, and reclaimed office space (file cabinets recycled or repurposed) used to build socially distanced workstations and provide materials for children’s programs.

AVANCE

Michelle Hyde

Chief Financial Officer