Case Study: Ahembo cuts paper use by 90% and streamlines invoice processing with DocuWare Cloud

Ahembo - Customer Case Study

Ahembo, the Las Palmas-based distributor behind the Canary Islands’ soft drink Clipper, faced a mounting administrative challenge: more than 300,000 invoices a year and over 2,000 documents processed daily arrived in mixed formats and locations, causing lost paperwork, duplicated records and slow approvals. The company needed a fast, user-friendly cloud solution compatible with SAP to streamline invoice handling across nine branches and accommodate the islands’ special tax rules.

Ahembo implemented DocuWare Cloud within weeks, using Intelligent services to retrieve emails, recognize document types and index posting data, link delivery bills to orders, and support a two-stage digital approval flow. The result: practically no lost documents, prevention of duplicates, about a 90% reduction in paper, faster processing of daily volumes, reclaimed office space and measurable productivity gains — with planned posting-data transfer to SAP S/4HANA Cloud next.

Ahembo

Leidia Martel Monagas

Head of IT and Digital Transformation