Case Study: Volcano Coffee Works achieves faster invoicing and major time savings with Deputy

Integrating Deputy with Xero has saved Volcano Coffee so much time

Volcano Coffee Works began in 2010 as a London market stall and has grown into a multi-site roastery and supplier with two cafés and contracts supplying cafés and offices, including WeWork. Rapid expansion to around 30 full-time staff and 40 baristas made scheduling and payroll difficult: baristas were creating and sending their own invoices, forcing the finance manager to spend hours every fortnight checking and uploading paperwork.

The company implemented Deputy with full Xero integration so baristas can schedule, submit timesheets and invoice through the app while payroll syncs automatically. That change let the finance team review invoices monthly and upload 40 invoices in 20 seconds, cut administrative time for staff, simplified payroll processing, and provided a competitively priced solution that scales with their planned UK and European growth.

Volcano Coffee Works

Hunter Prescott

Finance Manager