Case Study: Access Intelligence achieves 81% time savings per event with Cvent Supplier Network

Access Intelligence - Customer Case Study

Access Intelligence, a global information and marketing company that runs 100+ events annually and manages roughly $10 million in meeting spend, struggled with a fragmented, time‑consuming venue sourcing process. With a 10‑person planning team, researching venues, creating RFPs, and comparing bids could take up to 20 hours per event, causing bottlenecks, missed “hidden gem” properties, and excessive follow‑up work.

By adopting Cvent Supplier Network’s eRFP tools—centralized sourcing, reusable RFP templates, required‑question fields and streamlined bid comparison—Access Intelligence cut sourcing time by up to 16 hours per event (an 81% time savings), sped up contracting, strengthened supplier relationships, and freed staff to focus on higher‑value event work while raising the team’s professionalism.

Access Intelligence

Liz Johnson

Senior Operations Coordinator