Case Study: Viva doubles interview volume and cuts manual scheduling with Calendly

How Viva doubled interview volume and cut manual scheduling with Calendly

Viva, a remote-first company that connects executive assistants across Latin America with U.S. startups, needed to hire faster as weekly application volume surged past 1,700. Before Calendly, its recruiting team spent hours on manual scheduling across time zones, which slowed interviews and caused candidate drop-off.

With Calendly, Viva streamlined recruiting using Event Types, Group Event Types, buffers, and automated reminders to simplify interview coordination and reduce no-shows. The result was measurable: Viva doubled its weekly interview volume without adding team members and saved about five hours per recruiter each week, while improving the candidate experience.

Viva

Camila Velásquez

Senior Recruiter