Case Study: HOLT CAT achieves scalable cash application, 71% match rate, and reduced keying costs with Billtrust

Texas heavy machinery dealer finds scalability with lower keying costs and a stable AR headcount

HOLT CAT, a long-established Caterpillar dealer serving 118 Texas counties, faced scalability issues as growth overwhelmed its bank-provided lockbox services and forced its accounts receivable (AR) team to add staff to match remittance data. To solve this, HOLT CAT turned to Billtrust (after Billtrust’s acquisition of C‑Tabs) and its Billtrust Cash Application solution, which includes Optical Character Recognition (OCR) to capture remittance data directly in the lockbox.

Billtrust implemented its Cash Application OCR to automate remittance capture and matching, cutting keying costs and stabilizing AR headcount. The solution delivered a match rate of over 71%, produced a full ROI within a few years, and allowed HOLT CAT to reallocate most AR staff to strategic work while maintaining cash application with a single full‑time employee—supporting growth to $30M in receivables and 12 new stores.

HOLT CAT

Terry Ludzenski

Director of Financial Services