Case Study: Special Olympics Ireland achieves secure, paperless board meetings with Azeus Convene

Special Olympics Ireland Secures Confidential Information with a Paperless Board Meeting Solution

Special Olympics Ireland, a national sports organisation for people with an intellectual disability, faced increasing board concerns about data protection and the security of meeting packs after heightened publicity around data privacy in Ireland. The board needed a secure, easy-to-use paperless meeting solution to stop sensitive documents residing on personal devices, simplify collaboration, and replace time‑consuming email and courier workflows.

Azeus Convene delivered its Convene paperless board meeting solution, providing device encryption, digital collaboration tools, remote meeting access and a meeting pack archive. Implementation was straightforward (out of 18 users involved in rollout there were only three support calls), and over 18 months Convene eliminated late-night courier/email pressure by delivering last‑minute updates instantly, simplified account management for board turnover, and enabled remote participation via iPad — improving security and streamlining board preparation and meetings.

Special Olympics Ireland

Niall Callaghan

IT Manager