Case Study: University of Colorado achieves 24/7 motor‑pool access and 60% reduction in administrative staffing with AssetWorks KeyValet

How the University of Colorado Kept Ownership of Its Fleet By Proving That Privatization Would Cost More

The University of Colorado Boulder operated a 47-vehicle motor pool that relied on fax/email reservations, in-person key pickup/return, and manual odometer entry, creating administrative burdens, data inaccuracies and limited service hours. UC Boulder wanted to reduce manual work, improve data accuracy and expand availability for staff.

They implemented AssetWORKS KeyValet fully integrated with FleetFocus to provide secure 24/7 access, automatic meter updates and e-invoicing. Results include a 60% reduction in administrative staffing (ROI in under two years), a 5% increase in reservations with substantial off-hour usage, and an immediate 5% rental rate reduction—delivering better service, real-time fleet data and lower costs.

University of Colorado

Bryan Flansburg

Director of Transportation Services