Case Study: Commonwealth of Pennsylvania achieves $55.7M in savings and a 24% fleet reduction with AssetWorks FleetFocus

How the Commonwealth of Pennsylvania Saved Over $55 Million Using a Systematic Fleet Management Approach

The Commonwealth of Pennsylvania’s Department of General Services inherited a 9,886-vehicle fleet that was expensive and underutilized. After a gubernatorial mandate to cut the fleet by 20%, DGS faced the challenge of eliminating wasteful vehicles and high mileage reimbursements while maintaining transportation services for state employees.

DGS responded with transparent audits, expanded use of FleetFocus data, a single business‑focused fleet policy (passenger vehicles retained only if used 80% of business days or ~1,000 miles/month), a preferred rental agreement with Enterprise, and a trip-cost calculator with reduced reimbursement rates. The initiative exceeded the target—cutting the fleet by 24%—and documented $55.7 million in savings over three years (including $44.1M in non-replacement of 2,057 vehicles, $6.5M fuel/maintenance avoidance, $542K from privatizing temporary transport, $312K in maintenance oversight savings, and $4.3M reduced POV mileage).

Commonwealth of Pennsylvania

Steve Weidner

Fleet Manager