Case Study: Romero Catholic Academy cuts approval times by 85% with ApprovalMax

The Romero Catholic Academy cuts approval times by 85% with automated expense management

The Romero Catholic Academy, a multi-school trust using Xero, faced significant delays due to a manual, paper-based approval process. With a large number of decision-makers focused on teaching, the finance team spent excessive time chasing approvals and documents, all while needing to comply with strict government funding regulations.

By implementing the ApprovalMax approval automation tool, the academy established a multi-tier, multi-level approval workflow. This solution from ApprovalMax integrated with Xero to automate purchase orders and supplier approvals, cutting the average approval time by 85% to under one day. This drastically reduced the finance team's administrative workload, ensured essential spending controls were maintained, and provided a clear audit trail for compliance.

Romero Catholic Academy

Carole Claridge

Senior Finance Manager