Case Study: Wilder Coe Ltd achieves centralised financial controls for a 53-entity energy group with ApprovalMax

Implementing centralised financial controls for a multi-entity client

Wilder Coe Ltd, an accounting firm, faced a significant challenge when they acquired a new alternative energy group client comprised of 53 separate entities. The client's email-based purchase invoice approval process was prone to errors, delays, and required constant manual intervention. Wilder Coe needed a digital and unified solution, specifically one that could manage shared authorization across the many separate Xero files while facilitating accountability with the client's decision-makers.

To address this, Wilder Coe implemented the ApprovalMax software for Xero. The solution automated the approval workflow with specific rules based on invoice value, provided a clear audit trail, and allowed for approvals on the go via a mobile app. The results for Wilder Coe and their client included the establishment of centralized financial controls, the complete eradication of error-prone manual processes, shared accountability on payments, and a fully traceable, audit-ready system.

Wilder Coe Ltd

Faye Thompson

Head of Cloud Accounting