Case Study: St Albans School achieves paperless invoice approvals with ApprovalMax

How a cloud app stack streamlines approvals, reporting and the overall finance function for a NZ primary school

St Albans School, a primary school in New Zealand, faced a time-consuming and paper-heavy manual process for approving invoices to meet stringent public audit requirements. Their challenge was to streamline this workflow for their executive officer, principal, and deputy principals. To solve this, the school implemented the ApprovalMax approval automation solution integrated with their existing Xero and Hubdoc stack.

ApprovalMax automated the school's invoice approval workflow, routing digital invoices through the necessary budget holders and approvers. This eliminated all manual checking, printing, and physical signing. The solution provided a clear digital audit trail and allowed staff to approve invoices remotely at any time, significantly reducing paperwork and administrative burdens. The implementation by ApprovalMax made the entire process more efficient and transparent for audit purposes.

St Albans School