Case Study: Freedom Church streamlines expense approvals with ApprovalMax

ApprovalMax helps a rapidly growing church handle expense management

Freedom Church, a rapidly growing multi-location church, faced significant challenges in managing bills and personal expense claims across its UK operations. With remote teams and a reliance on volunteers, their paper-based approval process was inefficient, hard to track, and unable to scale, leading to payment delays and an overworked finance department. They turned to ApprovalMax to find a solution that integrated with their Xero accounting platform.

By implementing ApprovalMax, Freedom Church automated its bill review and approval workflows. The solution utilized Xero's tracking categories to route spending requests to the correct budget holders for approval via email or smartphone, making geography irrelevant. As a result, ApprovalMax helped the church become nearly paperless, achieve full audit trails, ensure prompt reimbursements, and support multiple locations without needing to expand its finance team.

Freedom Church

Jez Hailwood

Finance and Systems Director