Case Study: Advent achieves centralized PDF proofing and faster client approvals with Ziflow

How Creative Firm Advent Streamlined Client Approval for Large-Scale Sports Facilities Design

Advent, a Nashville-based design and build firm serving sports teams, universities, and corporate clients, struggled to manage PDF-based proofing across more than 100 concurrent custom projects with proofs often exceeding 300 pages. The fragmented email, print-and-scan review process lost context and comments during handoffs between internal teams and external stakeholders, so Advent evaluated and selected Ziflow’s online proofing solution to centralize and simplify review and approvals.

Using Ziflow, Advent created a single history of record for every client project—enabling one-click access for external reviewers, page-level side-by-side comparisons, task assignment with deadlines, and consolidated comment threads. Ziflow helped Advent proof hundreds of display designs (for example, the University of Texas Hall of Fame), increased client adoption via direct access links, cut down email and PDF back-and-forth, and gave project managers a real-time master view of approvals and change history.

Advent

Mandi Cannon

Advent Operations Manager