Case Study: Tallinn Architecture Biennale achieves streamlined volunteer coordination and instant team updates with Zelos Team Management

How Tallinn Architecture Biennale used Zelos to keep their team updated

Tallinn Architecture Biennale (TAB) is an international architecture and urban planning festival that needed to coordinate 100+ volunteers across five main events and a wide satellite programme. Without a central management hub, team leaders faced dozens of calls and emails to assign roles and share last‑minute updates, so TAB adopted Zelos Team Management’s mobile app and announcement features to streamline volunteer coordination.

Zelos Team Management provided a task‑dispatch and announcement solution that let coordinators push instant notifications, post tasks for volunteers to pick up, and share schedule changes in real time. The result: TAB coordinators saved time and reduced dozens of emails and calls, filled urgent roles faster, managed 100+ volunteers more efficiently, and avoided unnecessary meetings while keeping everyone up to date.

Tallinn Architecture Biennale

Karmen Aasanurm

Volunteer Coordinator