Case Study: Okay, Cool Hospitality achieves real-time food-cost control and rapid AP automation with xtraCHEF

Okay, Cool Hospitality Recommends xtraCHEF for Every Restaurant in the Country

Okay, Cool Hospitality (OKC), a Montana group operating concepts like Copper, El Camino and Kitty Warren Social Club, faced sudden COVID-19 closures and lacked takeout/delivery systems. With weekly reporting based on error-prone manual AP processes, OKC hired Finance Manager Brian Keefe to standardize data and quickly find a restaurant-focused accounting solution—ultimately selecting xtraCHEF for fast, industry-specific AP and recipe management.

xtraCHEF was implemented rapidly: managers use the mobile app to scan invoices, xtraCHEF automates digitization and GL coding, and its Recipe Management enabled accurate plate costing and menu pricing. The result: invoice processing requires about one hour per week between two people, OKC achieved food-cost control that made them as profitable as the prior year despite roughly 50% lower revenue during reopening, and the team is now set up to open four new units and integrate with Toast—thanks to xtraCHEF.

Okay, Cool Hospitality

Brian Keefe

Accountant