Case Study: Grogan’s Academy of Martial Arts achieves 760% enrollment growth and 80% less admin time with Xplor Recreation

Grogan’s Academy of Martial Arts - Customer Case Study

Grogan’s Academy of Martial Arts, led by Master Rich Grogan in Edwardsville, Illinois, was hampered by one-man operations: inconsistent tuition collection, poor follow-up with students and leads, and too much admin time. To automate operations and reclaim time for teaching, Grogan implemented the PerfectMind platform from Xplor Recreation.

Xplor Recreation’s PerfectMind delivered automated billing, email automation, attendance and belt/rank management, plus 24-hour support, eliminating manual tuition collection and enabling hands‑free student nurturing. The result was a 760% increase in enrollment (25 → 190 students), a ~750% rise in average monthly revenue ($2,000 → $15,000), an 80% reduction in time spent on operations, expansion from 600 to 3,600 sq. ft., and recognition as 2016 Business of the Year.

Grogan’s Academy of Martial Arts

Rich Grogan

Owner