Case Study: Western Governors University achieves budget ownership and accuracy with XLerant BudgetPak

Western Governors University - Customer Case Study

Western Governors University, an online university with a rapidly growing, distributed workforce, struggled with a cumbersome and error-prone Excel budgeting process that offered limited manager involvement and little confidence in the numbers. As the school expanded, it needed a better way to build budget accountability, improve documentation, and give department leaders ownership of their budgets. XLerant and its BudgetPak product were evaluated after a webinar referral, and WGU needed a solution that could be implemented quickly before the next budgeting cycle.

XLerant implemented BudgetPak in just two months, handling configuration and training while WGU assigned one internal lead to manage the rollout. The result was a faster, easier budgeting process with better flexibility, clearer assumptions, stronger financial controls, and higher-quality reporting. Managers quickly adopted the tool, and WGU achieved a major culture shift toward budget ownership and accountability, with plans to expand into mid-year and quarterly forecasting.

Western Governors University

Curt DeFriez

Controller