Case Study: Affinity Education Group achieves centralized legal operations and real-time visibility with Xakia

Affinity Education needed a matter management system that automated repetitive tasks and reduced manual effort

Affinity Education Group, one of Australia’s largest early education and childcare providers with more than 190 centres, faced a rapid-growth challenge that overwhelmed its four‑person Legal Department. Managing acquisitions, insurance, property and incident work using Excel, Word, shared inboxes and SharePoint left the team with low visibility, manual processes and missed to‑dos, so they selected Xakia’s legal matter management platform to provide a scalable, SharePoint- and Outlook‑integrated solution.

Xakia centralized matters and documents, automated repetitive tasks and delivered over 25 out‑of‑the‑box legal analytics reports, enabling the team to run and share a detailed matters list weekly and use the Xakia Quadrant to map matter value, size and resourcing. The result was immediate visibility and efficiency—clear capacity tracking across a 150‑matter workload, reduced outsourcing guesswork, and stronger stakeholder confidence thanks to timely, data‑driven reporting from Xakia.

Affinity Education Group

Vaughan Reed

General Counsel