Case Study: Monterey Bay Aquarium achieves expanded education programs and streamlined collaboration with Wrike

How the Monterey Bay Aquarium enhanced collaboration while doubling their education programs

Monterey Bay Aquarium, a leader in ocean conservation education that serves about 110,000 students, teachers, and chaperones annually, was expanding its school, teen, and teacher programs and building a new education center to meet demand. As programs doubled, staff juggled multiple projects using Excel spreadsheets, which led to missed tasks, time-consuming updates, and a need for a collaboration tool flexible enough for curriculum and event workflows rather than product development.

By adopting Wrike, the aquarium centralized project visibility, documented expectations up front, and automated scheduling with task dependencies, so date changes cascade automatically. The team regained hours previously spent on spreadsheets (reassigning a departed staffer’s tasks went from four hours to 30 seconds), reduced administrative work, improved cross-team support, and is now scaling education programs more efficiently.

Monterey Bay Aquarium

Katy Scott

Digital Learning Manager