Case Study: Kansas State University achieves centralized, consistent project management with Workzone

Kansas State University Centralized Their Project Management

Kansas State University’s University Relations team — a centralized marketing and communications hub serving more than 100 colleges, departments and units — struggled with inconsistent tools, branding and processes across a 44‑person team (plus student workers) managing roughly 400 active projects. Without a single system, staff used Word, Excel, Basecamp and other tools, lacked brand oversight, and appeared disorganized to internal clients, so leadership set out to centralize project management with an easy, quick-to-deploy, partner-oriented and cost‑effective solution.

KSU selected Workzone and used its onboarding plan to start tracking all projects within a month. The centralized, web‑accessible dashboards let client managers check and update status from anywhere, improving communication and efficiency; Workzone’s templates brought consistent project delivery while remaining customizable to avoid over‑processing. The team reports at least an hour saved per project (about half an FTE) and ongoing support and training that helped users adopt the system quickly.

Kansas State University

Ashley Martin

Executive Director