Case Study: Searce automates out-of-office responses and streamlines leave communication with Workplace from Meta

Send auto ‘out-of-office’ replies to people when tagged during vacation

Searce needed a simple way to let colleagues know when someone was on leave inside their collaboration platform. Using Workplace from Meta, Searce deployed an Out‑of‑Office (OOO) chatbot that automatically sends an OOO reply whenever an employee is mentioned or tagged in Workplace groups or chats, replacing manual out‑of‑office notifications.

The Workplace from Meta OOO bot lets employees set a leave start date, duration and a custom message in one interaction, then automatically responds to mentions so teams get consistent, timely notifications. Searce paired the bot with a clear build‑vs‑buy decision, a launch and communication plan and a 1‑minute user guide to drive adoption, delivering immediate time savings for employees and fewer missed messages across the organization.

Searce