Case Study: Whole Kids Academy improves student-teacher ratio management with Workforce.com

How Whole Kids Academy better manages student-teacher ratios with Workforce.com

Whole Kids Academy partnered with Workforce.com to solve scheduling and attendance challenges at its Spanish immersion preschool. With 40 teachers serving 125 families, the academy needed a clearer way to manage student-teacher ratios, leave requests, and clock-ins after relying on a word processor, Google Calendar, and an outdated attendance system that allowed offsite clock-ins.

Workforce.com provided time and attendance, employee app, shift replacement, and labor compliance tools to automate scheduling, improve accountability, and centralize timesheets and time-off management. As a result, Whole Kids Academy can now track ratios in real time, use photo and geo-fenced clock-ins, publish color-coded schedules in minutes, and streamline payroll export, contributing to 90% on-time teacher attendance and better visibility for staff and management.

Whole Kids Academy

Hannah McNally

Academy’s Director