Case Study: Scandic Hotels scales HR and tightens controls with Workday

Scandic standardizes HR processes and scales

Scandic Hotels, a leading Nordic hotel group founded in 1963 and headquartered in Stockholm, operates across Sweden, Norway, Finland, Denmark, Germany, and Poland with more than 18,000 employees. The company struggled with multiple local HR systems and on‑site administrators handling onboarding and offboarding, which created poor visibility and consumed excessive time collecting employee information.

Scandic implemented Workday Human Capital Management (with Talent Management, Advanced Compensation and Innovation Services) to standardize processes and centralize HR. The single system and core HR team improved controls and recruitment approvals, supported rapid scaling (employee base +87% while HR grew 32%), improved HR ratio from 1:300 to 1:424, and delivered estimated annual savings of €345.8K (people) and €355.4K (hiring process) through consolidated systems and better planning (figures as of Dec 31, 2017).

Scandic