Case Study: Life Time achieves operational agility and streamlined workforce management with Workday Adaptive Planning

Life Time empowers employees and gains operational agility

Life Time, Inc., a national operator of fitness clubs, events, residences and co‑working spaces with 150+ destinations and a large seasonal, multi‑role workforce, needed a faster, more flexible way to manage staffing, payroll and finance without disrupting member experience. The company faced complexity from multiple pay rates, cost centers and frequent operational changes (onboarding, furloughs, re‑hires), and wanted clearer, faster reporting and simpler day‑to‑day administration.

Life Time consolidated 60 systems into the Workday suite (HCM, Financial Management, Prism Analytics, etc.), simplifying processes and improving data visibility. Results included a 90% reduction in chart of accounts, two‑thirds drop in finance admin time, widespread mobile adoption (≈35,000 daily logins; 95% of workers), automated time tracking that reclaimed ~50,000 manager hours/year and lower overtime, plus machine‑learning journal insights that cut some accounting tasks from a day to about 30 minutes—enabling faster decisions and more agile workforce management.

Life Time

Gaurav Sharda

Director of Workday Operations