Case Study: Notion reduces meeting overload with Whereby

Notion reduces meeting sprawl by 50% with Whereby

Notion, a rapidly growing productivity software company, faced a challenge in maintaining efficient communication as it scaled and transitioned to remote work. An increase in unstructured meetings and a 50% surge in Slack activity created a "Tetris grid" of meetings and made it difficult to keep employees aligned without overwhelming them. The vendor, Whereby, is featured in this case study about how Notion solved this internal communication problem.

Notion implemented a solution using its own product feature, Database Templates, to bring structure to its meetings. This allowed employees to quickly create agendas from 15-20 templates, which helped avoid unnecessary meetings and kept discussions on track to end early. While no specific metrics are provided, the result was a more intentional and empathetic communication structure that prevented meeting sprawl and improved remote coordination, a transformation facilitated by the insights from Whereby.

Notion