Case Study: Ascot streamlines event planning and risk management with WeTrack

How WeTrack provides project and risk management to Ascot Racecourse and Royal Ascot

Ascot Racecourse, home of Royal Ascot, needed a better way to coordinate planning and delivery across a large, complex event operation involving more than 50 departments, 250 users, and numerous external contractors. WeTrack provided project, risk, and planning support to help Ascot manage the growing demands of its racecourse and Royal Ascot event build programmes.

WeTrack implemented a collaborative planning system with training, support, automated reporting, and separate sites for Royal Ascot and racecourse operations. The solution created a single home for planning and delivery, improved visibility for departments and senior management, and has supported Ascot for 3+ years across 250+ users, 50+ departments, and 60+ external contractors.

Ascot

Joanna Wales

Head of Operations