Case Study: Atwea College achieves 98% daily expense reconciliation with Weel

How Atwea College went from being 6 months in arrears, to having 98% of expenses reconciled each day

Atwea College, a not-for-profit education provider, was struggling with a high-friction expense process that left the finance team 6 months in arrears, made cash flow hard to see, and relied on shared cash passports, debit cards, and physical receipts. With more than 200 staff, tutors, and volunteers spread across multiple locations, reconciling hundreds of weekly transactions was slow and manual.

Weel provided corporate cards, budgets, accounts payable, reimbursements, and receipt capture with automated coding, giving Atwea College real-time visibility and policy controls over spending. The result was 98% of expenses reconciled within a day, 100% audit-ready reporting, and 6 months of arrears cleared, while cutting reconciliation work down to about 30 minutes a month and improving cash flow management and governance.

Atwea College

Glen Pearson

Finance Manager