Case Study: Hays County achieves rapid, accurate election equipment tracking with Wasp Barcode Technologies

Locking up elections in Hays County

Hays County Elections Division oversees local, state and federal elections and is responsible for protecting and tracking more than 300 voting booths and related equipment. Before adopting a new system, staff manually labeled each item and spent two to three days per election recording serial numbers and seals on paper and in Excel — a slow, error-prone process that risked misplacements and required meticulous audit-ready records.

To fix this, the county bought Wasp asset management software with a barcode printer and mobile scanners (about $5,000), affixed barcoded tags and seals, and now scans equipment to assign it to polling locations and generate packing-slip reports. Preparation time dropped from several days to less than one day, data accuracy and audit readiness improved, and staff regained significant man-hours while ensuring equipment goes to the right locations.

Hays County

Doug Ferguson

Hays County